Renew or Amend Ecological Reserve Permit

Renew or Amend Ecological Reserve Permit

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Contents:

Overview

Ecological reserve permits can only be issued for scientific research or educational purposes consistent with the purpose for which the ecological reserves were established.

Ecological scientific research is research that is concerned with any aspect of the ecology of the reserve(s) in question and intends to increase knowledge of that study area using established methods of inquiry based on gathering observable, empirical or measurable evidence.

Educational purposes include any activities that intend to educate the public on the natural features and functions of a reserve or the provincial network of ecological reserves and may also include educational documentary films.

Definitions

"Ecological Reserve" for the purpose of this policy means Crown land established or continued as an ecological reserve under the Ecological Reserve Act or the Protected Areas of British Columbia Act.

"Educational Purposes" includes use of an ecological reserve to educate the public on the natural features and functions of the ecological reserve, and on the provincial network of ecological reserves, and may include an educational program run by an institution, individual, organization or business.

Amending Permit(s)

Changes to your permit may include but are not limited to changes of the legal mailing address listed on your permit, changes to your activities, or changes to the permit area. All requested changes go to the BC Parks Regional Offices for review and decision.

Change of Information

To update your client contact information (phone number, mailing address, billing address, email address, or contact name) please use the Change of Information option in in the application. If the information does not require a change to your permit document you may update contact information free of charge.

Renewing Permits             

Your permit must be in good standing before it will be renewed. All renewal requests are sent to the BC Parks Regional Office who makes the final decision to renewing your permit; the BC Parks Regional Office may request that you submit further information regarding your activity.

The target time frame to adjudicate a permit renewal is 60 days. Ensure that you submit your permit renewal application far enough in advance of your permit’s expiration date to allow your application to be processed. If your permit expires before a new permit is issued you will not be able to conduct business in the Park until a new permit agreement is signed. If you have not submitted a renewal application before your permit expires you will be required to submit a new permit application instead.

Contact the BC Parks Area Supervisor responsible for the protected land(s) where you are applying to renew to discuss your application. Area Supervisors are the BC Parks Staff responsible for particular park(s). Contact information for BC Parks regional offices can be found on BC Parks Website  or contact FrontCounter BC.

 

Costs and Responsibilities

Fees and making a payment

Fees are not required for ecological reserve permits.

Responsibilities

  1. It is your responsibility to ensure you have obtained all other applicable licenses, tenures or permits prior to the issuance of an ecological reserve permit.
  2. It is your responsibility to ensure your ecological reserve permit is in compliance by ensuring annual requirements of your permit are met each year.
  3. BC Online - it is your responsibility to determine whether or not you must be registered to do business in British Columbia http://www.bcregistryservices.gov.bc.ca/
    1. Businesses must either be licensed to do business in British Columbia, or if licensed/incorporated outside of British Columbia (considered to be 'extra-provincial companies') must be in compliance with section 375 of the Business Corporations Act to operate in British Columbia.
    2. Extra-provincial societies must be registered under the Society Act in British Columbia in order to hold an ecological reserve permit. An extra-provincial society is a society or association formed outside British Columbia, and includes a branch of that society or association.
An ecological reserve permit holder is responsible for abiding by the terms and conditions of the permit document provided.

What you need to apply

  1. Completed application form. Please note that applications are not considered complete until any co-permittee(s) consent is submitted.

A detailed Management Plan that describes the nature of your activities including the timing, frequency, methodology, and specific location(s) of use. Management Plan Template can be found here.

 

  1. Any additional documentation supporting the application such as photographs, or correspondence with First Nations.
  2. Digital maps must be submitted as part of the  application. Map(s) must be submitted for each park included in the application according the following mapping standards:
  1. Digital maps submitted as pdfs or image files must include: a north arrow, a scale bar (as described below) and a legend. Georeferenced spatial files may be submitted and must be in BC Albers, NAD 83 projection.
  2. General Location map: A map of the individual park(s)/ecological reserve(s) within the application, drawn to 1:50 000 to 1:250 000 scale (or larger if required to encompass boundaries of permit area) that illustrates at a landscape level scale the general location of the area under application, including boundaries of the proposed permit area and major landmarks, travel/access routes;
  3. Permit Area Map: If you have improvements or specific areas of the park that you will be using more intensively, a more detailed map(s) will be required in addition to a general location map.  A more detailed map(s) of the proposed permit area(s) within each park, drawn to 1:20 000 to 1:50 000 scale showing the exact proposed boundaries of the permit area, including the area (in hectares) as well as any watercourses or other identifying features (trails, facilities, roads, etc.).  The permit area map must clearly identify the location of travel/access routes, and specific study/activity site(s).  If applicable, the location and construction description of any temporary facilities or the use of existing facilities within the permit area, as well as the location and size of all proposed improvements must also be included.
  4. Digital maps or georeferenced spatial files may be prepared using the FrontCounter BC Discovery Tool or iMap.
  5. Link to the FrontCounter BC Discovery Tool and/or iMaps:
  1. It is recommended that you look up on BC Park's website and read the ecological reserve description prior to submitting your application.
  2. Consultation with an Area Supervisor is recommended prior to submitting an application. Area Supervisors are the BC Parks staff responsible for particular parks. Contact information for BC Parks' regional offices can be found on BC Parks website.

What happens after you apply

Receiving the application

  1. Your application will be reviewed to ensure that it is complete. If necessary, you will be contacted for more information.
  2. An application will not be processed until all required information has been received.
  3. The submission of an application does NOT allow you any rights to the ecological reserve. An ecological reserve permit, if issued, would grant this authority.

Adjudication

  1. The target time frame for making a decision on your application is 60 days after a complete application is received. BC Parks target times may be affected by other required processes such as requests to you for additional information or requirements for First Nations consultation.
  2. Applications will be reviewed in the order that they are received and processed. The 60 day time frame will not be changed to accommodate "rush" applications.
  3. BC Parks staff will review the application and determine whether additional assessments and consultation may be required, such as ecological or archaeological assessments, or First Nation Consultation. Some assessments will be completed by BC Parks but other assessments may be the responsibility of the applicant to complete at their own cost.
  4. BC Parks staff and/or FrontCounter BC staff will be in contact throughout the application process to discuss your application as required.
  5. BC Parks considers the impacts of a proposed activity and the particular values of the ecological reserves in question when evaluating a permit application. Decisions on ecological reserve permit applications are guided by the consideration of impacts and other policies, and if your application is denied you will be provided with a letter indicating the reason(s) for denial.

Request Final Requirements

  1. If the Statutory Decision Maker approves the permit, you will be contacted by the FrontCounter BC permit clerk, via email or letter if no email address was provided, with an approved draft permit, and notified of the final requirements due in order to issue your permit.
  2. Examples of "Final Requirements" may be, but are not limited to:
    1. Written agreement to the terms and conditions set out in the draft permit;
    2. Proof of Insurance (only the BC Certificate of Insurance form will be accepted);
    3. Financial Guarantee.
  3. If you do not respond to the Request Final Requirements by the indicated due date, your application will be withdrawn and the file will be closed.

Issuance of Permit

Once all final requirements are met, the permit will be issued and sent to you by FrontCounter BC via email or hard copy if no email address was provided.

Why would my application be denied?

BC Parks considers the impacts of a proposed activity and the particular values of the parklands in question when evaluating a permit application. If an application is denied you will be provided with a letter indicating the reason(s) your application was unsuccessful. Be aware of the following:

  1. Ecological reserve permits can only be issued for scientific research or educational purposes consistent with the purpose for which the ecological reserves were established. If your proposed activity does not involve scientific research about the particular reserve, its values, or ecological reserve values in general, or does not have the purpose of educating the public about the particular reserve, its values or ecological reserve values in general, your permit application will be denied.
  2. Activities that are considered to cause a significant disruption to the ecological reserve are not likely to be approved. For example, motorized vehicles or equipment may only be approved in exceptional circumstances, as the Ecological Reserve Permit Policy clarifies that these are likely to cause significant disruption within an ecological reserve.
Link
BC Parks Website
BC Parks - Regional Contact List
Certificate of Insurance - Requirements & Forms
Find a BC Park
Management Plan Template
Other Permit Policies
Park Act
Permit Application Policy
Reports